Invitation to Participate™: 2015 Academy Expo Hospitality Ambassador

Event Date:
October 15, 2015
Date of Release:
July 14, 2015
Respond on-line by:
September 25, 2015

Project overview:

The Alignment Rockford Academy Expo Team is seeking hospitality ambassadors for the 2015 Academy Expo to be held at the BMO Harris Bank Center, 300 Elm St., on Thursday, October 15, 2015. Hospitality Ambassador teams will be responsible for creating a welcoming and engaging environment that excites students about career opportunities and assists them in meeting local career experts.

The purpose of the 2015 Academy Expo is to engage 9th graders from Rockford Public Schools, Belvidere, Harlem, and Hononegah High Schools in a variety of career experiences and to assist RPS students in making an academy selection in January 2016. It also forges a relevant link between student curriculum and future careers.

During the 2015 Academy Expo over 3,000 students will have the opportunity to visit 200 career-focused demonstrations led by Industry Experts. Their experiences with these Industry Experts will help all students learn more about careers, and will particularly assist RPS students to make an informed choice of their high school academy in January 2016. The Hospitality Ambassadors will be responsible for facilitating event operations, particularly students' safety and their movement through the event. 

Services needed from the community:

We are seeking a rich diversity of Hospitality Ambassadors in gender, ethnicity, race, and age with a particular interest in bi- or multi-lingual individuals who will be able to connect effectively with a diverse student body. Volunteers are encouraged to sign up for all the areas they are interested in.

A variety of Hospitality Ambassadors will be needed on Wednesday, October 14, and Thursday, October 15, at the times outlined below.

1.  Load-in and Load-out Ambassador team
     These team members will be needed:

     - Wednesday, Oct. 14, from 2:30 to 7:00 p.m. for set-up (adult and student ambassadors needed)
     - Thursday, Oct. 15, from 2:30 to 5:00 p.m. for load-out (adult and student ambassadors needed)

2.  Student Engagement Ambassador team – 7:30 a.m. to 3:30 p.m. on Thursday, Oct. 15
     Student engagement ambassadors will greet students as they arrive as well as working on the floor facilitating student navigation through the
     event. Student Engagement Ambassadors will rotate between Greeting, Host, and Positioner teams.

3.  Food Service Ambassador team - 11:00 a.m. to 2:00 p.m. on Thursday, Oct. 15
     These team members will serve lunch for community participants. Volunteers may sign up for additional teams)

4.  Registration Ambassador team – 6:45 a.m. to 1:30 p.m. on Thursday, Oct. 15
     These team members will greet and register community participants for the event and have water available for participants to take to their booth. 
     Volunteers may sign up for additional teams.

5.  Booth judging team - 8:00 a.m. to 3:00 p.m. on Thursday, Oct. 15
     These team members will meet prior to students' arrival to review criteria for judging and visit booths during the event. 
     Volunteers may sign up for additional teams.

6.  Shuttle Transportation Ambassador team – 7:00 a.m. to 5:00 p.m. on Thursday, Oct. 15
     These team members will provide shuttle service between BMO Harris Bank Center and remote parking facilities for Industry Experts and
     Hospitality Ambassadors.

7.  Emergency Response Ambassador team – 7:30 a.m. to 3:30 p.m. on Thursday, Oct. 15
     These team members will be on hand to meet any emergency medical needs.

8.  Photography Ambassador team - 8:00 a.m. to 3:00 p.m. on Thursday, Oct. 15
     These team members will document the event. *Ambassaadors must have own equipment

9.  Refreshment providers (Non-volunteer: only material items for donation needed)
     The following refreshments are needed for community participants:
     - 1,500 bottles of water
     - Snacks for volunteers

All Hospitality Ambassadors should attend an orientation at the Regional Design Center, 315 N. Main St., Rockford at ONE of the following times:
4:30 to 5:30 p.m. on Tuesday, October 6th  
7:30 a.m. to 8:30 a.m. on Wednesday, October 7th

 Interested in hosting a career exploration booth? Click here  

What Hospitality Ambassadors said last year:

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